How to record a credit card payment in Quickbooks GITNUX Guides


Gentle Frog, LLC does not have any responsibility for updating or revising any information presented herein. Accordingly, the information provided should not be relied upon as a substitute for independent research. Gentle Frog, LLC does not warrant that the material contained herein will continue to be accurate, nor that it is completely free of errors when published. Readers and viewers should verify statements before relying on them. You now know how a method for adding a corporate credit card with cardholders into QuickBooks Online. In this tutorial, you’ll learn how to add a corporate credit card with multiple card accounts to QuickBooks Online.

Choose the credit card you want to reconcile and from the calendar drop-down, input the date on the credit card statement. Users can also take invoice payments with the QuickBooks mobile app by selecting Invoice Payment instead of Sales Receipt. Automated payments can also be used for customers who want to pay a regular amount on invoices at scheduled intervals. Compare the transactions on the next screen to the PDF statement checking each one off as you go. The goal is to get a $0 difference between QuickBooks and the bank statement.

If you need help reconciling, setting up a new credit card or one that was never entered properly into QuickBooksdrop us a line. This will add your required credit card/s to your QBDT account. You also need to add the credit card number field of “Credit Card Acct. After performing these steps carefully, your credit account will get added to QBO. I watched this video, and it was very helpful, thank you. Candus mentioned if we wanted to see a video with bank feeds to let her know and she would send.

Step 1: Connect a bank or credit card account

QuickBooks credit card processing from IMS includes per-transaction processing fees. Intuit Merchant Services charges additional fees and offers a choice of monthly plans. For some companies, paying the $20 monthly fee plan instead of the no-fee monthly plan can be justified by lower per-transaction volume pricing. To reconcile a credit card payment in QuickBooks, you will need to access the QuickBooks Payments page. On this page, you will be able to view the payment history, including the date, amount, and type of payment.

It can be savings, credit cards, or current accounts. You will see all the available accounts at your credit card company. The Credit Card register works like the regular register window that you use for a checking account. You enter transactions in the rows of the register. When you record a charge, QuickBooks updates the credit card balance and the remaining credit limit.

In present value of an annuity table Desktop, adding your credit card account helps help automatic transactions. To do so, the Chart of Accounts options are necessary. Select the Chart of Accounts tab from the Lists section of the QuickBooks Desktop window. Select the Account button, and then select New. Enter the credit card’s name in the Account Name field after scrolling to the Credit Card feature.

Cash is deposited in your merchant account next business day for payments made by 3 pm Pacific Time, or in two business days for payments made after 3 pm PT. For new QuickBooks Payments users, it will initially take up to five business days to receive deposits for the first one to four weeks. Users can add credit card accounts to QuickBooks to save their time through automatic transactions and not entering the information manually.

Step 6: Record the Payment in QuickBooks

This is where properly setting up a credit card in QuickBooks Online comes in handy. You will have to select a similar account type for the selected credit card accounts among the drop-down options. QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts. When you are connected to merchant services then at that time you can’t modify some payment methods.

mobile app

Security checks may also be conducted by the bank. Choose Link Account or Add Account if there is already an account created. Select the vendor from whom you made the purchase by using the “Payee” drop-down. Gentle Frog is an independent bookkeeping company, we are not affiliated with Intuit QuickBooks or any bank.

Step 1: Connect Your Credit Card or Bank Account

If you were charging inventory items such as lumber, paper supplies, and so on, however, you’d fill in the Items tab. If you’ve never dined at this fine establishment before, choose Add New; then add the business name. Click the down arrow next to the Credit Card field and then choose a card from the drop-down menu. As an alternative to the Chart of Accounts window, you can click the Enter Credit Card Charges icon in the Banking area of the home screen. Or you can choose Banking→Enter Credit Card Charges. Click the Account button in the bottom-left corner of the Chart of Accounts window and then choose New from the drop-down menu.


QuickBooks displays the first Add New Account window, which simply displays a list of option buttons corresponding to the different types of accounts QuickBooks allows. In the Purchased From box, record the name of the business that you paid with a credit card.\r\nMove the cursor to the Purchased From line, and click the down arrow. If you have not followed the steps above, you can categorize the credit directly from the bank feed, using the same information that you used to record the initial expense. Intuit Merchant Services meets the Payment Card Industry Data Security Standard for credit card acceptance, including protecting card data. Therefore, Intuit QuickBooks Payments has PCI compliance for payment processing.

Create a new expense transaction by clicking on + New at the top of the left menu bar and selecting Expense under the Vendors column, as shown below. Go to “Issue this refund via” and choose the appropriate credit card. EBizCharge is the #1 rated payment tool for accounting & finance teams. Click on the “Edit” icon for the bank account you wish to update. Fill in the Items tab.Because this charge is for a meal at a restaurant, you don’t itemize the charge.

Accept Credit Card Payments Online QuickBooks –

Accept Credit Card Payments Online QuickBooks.

Posted: Thu, 30 Oct 2014 19:01:51 GMT [source]

Now, here you can decide how far back you wish your transactions to be downloaded. Some of the banks allow you to download the transaction of the past 90 days while others let you download the transaction from 24 months back. You can connect to any bank even if it is a small credit union. Click on the “Banking” option or choose the “Transactions” menu. If you accept a credit card, you know how this works, right? Enter a memo description in the Memo text box.Move the cursor to the Memo text box, and type the specific reason why you’re charging the item.

How To Review & Modify Credit Card Transactions

Learn how to record and asset purchased with a loan in QuickBooks Online. In this example, I have a separate CSV file for each cardholder’s account so I’m matching my CSV to John Smith. Manual entry is especially important if you use accrual accounting. On the left menu bar, hover over Accounting, then select Chart of Accounts.

  • Alternatively, you can follow the steps below.
  • Once done, select your credit card or bank account that you wish to connect.
  • Select the Account button, and then select New.
  • Using a QuickBooks credit card integration is a great way to simplify payment acceptance and streamline your accounting process.

If you are adding your credit card account for the first time, Select Connect Account. If you have any questions about corporate credit cards or importing transactions into QuickBooks Online click the green button below to schedule a free consultation. I’m using a fake example credit card account so I can’t import transactions.

How To Do Payroll In QuickBooks (2023 Guide) – Forbes

How To Do Payroll In QuickBooks (2023 Guide).

Posted: Tue, 21 Mar 2023 07:00:00 GMT [source]

So we have $24.68 from Supplies Depot for office expenses, and we’re adding in the expense. So now what we’re going to do is we’ve returned it to Office Depot, we’re going to go up and record a credit card credit. So we pop up here to new and look at this credit card credit.

Some accountants and bookkeepers are used to manually entering transactions from receipts, then reconciling the receipts to the credit card statement. Bank feeds speed up the reconciliation process and make it more efficient. The credit card register will provide a list of all transactions in your credit card account. You can modify the fields that appear in your register by clicking on the gear icon immediately above the far right column. Once you add the credit card account to your QuickBooks Online, it starts downloading the recent transactions automatically so that you don’t need to add them manually. This all sounds innocuous enough, but here’s an example of how it works.

This feature allows you to share bills, payments, information, and much more. Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files.